GREAT TEW

Inc. The Cotswold Cup Qualifier

19th & 20th June 2021

SCHEDULE

GREAT TEW ESTATE, GREAT TEW, CHIPPING NORTON, OXFORDSHIRE

By kind permission of Nicholas Johnston

 

CLASSES AT 80cm, 90cm and 100cm
BD Judges, BS standard SJ and BE standard XC courses

 

 

 

Entries open: 24th May 2021

Entries close: 9th June 2021 or when full.

 

For queries contact: Amy 07900 994398 or info@cotswoldcup.co.uk

 

All competitors must be 10 years of age or over on the date of the competition – see terms and conditions for full rules.

 

Competitors will be required to print their own A4 size numbers prior to the event. These can be downloaded from www.cotswoldcup.co.uk when you get your times.

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Entries:

Online at www.cotswoldcup.co.uk

All entries are subject to a non-refundable booking fee as stated above.

 

Start fee:

New for 2021 – the start fee is incorporated into entry fee.

Late entries may be accepted online if classes are not full at a cost of an additional £5.00.

Entries close 9th June 2021 or when full.

Volunteers:

If you can provide a volunteer for either day of the event this would be hugely appreciated. Thank you!!

Body Protectors:

Note these are compulsory for the Cross Country phase and strongly recommended for Show Jumping. Body Protectors should be worn under an air jacket if a competitor chooses to wear one.

 

Course Walking:

The course will be ready for walking from 3pm on Friday 18th June 2021.

 

Bad Weather:

Please contact the Organiser to check if the event is going ahead.

 

Number Bibs:

These are not provided. A4 paper inserts must be printed at home ahead of the competition. These can be downloaded from www.cotswoldcup.co.uk

 

Start Times:

Times will be available from Wednesday 16th June 2021 after 6pm at www.cotswoldcup.co.uk

 

Prizes and Rosettes:

Results will be available at www.cotswoldcup.co.uk

Prize-giving will be as per Covid guidelines at the time of the event. Results will be issued online following completion of the competition and any queries should be raised as soon as possible. Rosettes will be awarded to 8th place. Prize money will be paid by BACS within 7 days of completion of the competition on receipt of a completed prize money claim form.

 

Dressage sheets: Please email your name, horses name and number to info@cotswoldcup.co.uk

Substitutions:

Substituting a horse and rider combination in its entirety constitutes a new entry and a full entry fee must be paid plus a £5 administration fee. If substituting horse OR rider a £5 administration fee will be payable.

Withdrawal Policy:

All withdrawals must be emailed to bookmeinevents@gmail.com before the closing date.  

1.Withdrawals for whatever reason prior to the closing date (9th June 2021) will receive a refund minus £10 admin fee

2.Withdrawals for whatever reason after the closing date (9th June 2021) will receive a full refund minus a £10 administration fee ONLY if the entry is filled or on receipt of a veterinary or doctor's certificate.

3.  Withdrawals made 24 hours prior to the start of the event are non refundable.

Withdrawals during the event MUST be registered with the on-site secretary. 

Cancellation:

If the event has to be cancelled Cotswold Cup and Great Tew Horse Trials Social Media will be updated. Any queries please text 07900 994398.

Unfortunately, due to COVID we have been unable to secure cancellation insurance - as such, if cancellation of the event is unavoidable, entry less £25 will be refunded. 

 

SPECIAL NOTICES

All pre-event and on event protocols will be provided on the acceptance of entries.


Owners / Spectators:

This will depend on the COVID-19 regulations at the time please see social media and our website (www.cotswoldcup.co.uk) for up-to-date information.

All-Terrain Vehicles/Motorcycles will not be permitted.

 

Catering:

Hot and cold refreshments available throughout the event.

 

Stabling:

Onsite and local stabling is available from £30 per night. To book please email info@cotswoldcup.co.uk

 

Qualifiers:

Qualifier for Cotswold Cup Championships.

COVID 19 Terms and Conditions:

ANYONE VULNERABLE OR DISPLAYING ANY COVID 19 SYMPTOMS MUST NOT ATTEND

 

These Conditions are subject to change with the developing guidelines.

Please ensure you are familiar with them prior to coming to the event.

Currently each competitor is ONLY allowed to bring ONE additional supporting person with them. This person must travel in the vehicle to the event with the rider and ideally be able to drive the vehicle and horse home in the event of an accident. If your supporting person is unable to drive the vehicle you MUST have made provisions to ensure the vehicle and horse can be removed from the venue. This supporting person must be available to help the rider alongside medical staff in the event of an accident if required. The name and phone number of the supporting person will be asked for at the time of entry. No extra people will be allowed onsite other than the rider, named support person, volunteers & officials. All other people will be asked to leave. No additional children other than those riding or with volunteers from the same household.

Should this event be cancelled at short notice due to Covid 19 or a change in the government’s advice, the organisers will retain £25.00 per entry fee to cover costs.

Gloves and Masks will be provided for volunteers and officials. Competitors and their assistant attending the event should provide their own protective equipment should they wish to use it.

General Terms and Conditions: 

  1. The horse trials will be run under British Eventing rules unless otherwise stated.

  2. It is compulsory that ALL riders wear hats/helmets up to British Standard Riding Hats conforming to All PAS 015,VG1 – provided they are BSI Kitemarked, European VG1 – provided they are Kitemarked American, All SEI ASTM F1 163 04a onwards and SNELL E2001 Australian and New Zealand – AS/NZS 3838 2006 onwards. All Hats must carry a Cotswold Cup Tag or 2018 Turquoise British Eventing/PC or RC tag.

  3. Riding is a risk sport and it is compulsory that all riders wear a body protector to the latest BETA standards. You are not allowed to wear a BETA Level 3 body protector with a 2000 label. Air Jackets may be worn but in conjunction with a body protector.

  4. It is compulsory that every person entering the one day event under 18 years of age is accompanied by a responsible adult.

  5. Event stopwatches are permitted.  

  6. If dogs must come they should remain on short leads at ALL times, however, we would prefer them to be left at home.

  7. Horseboxes must NOT be mucked out on site and anyone caught doing so will be fined.

  8. The Owner and Organiser of the event reserve the right to remove anyone from the event site at any time without giving a reason.

  9. There will be a doctor and paramedics on site.

  10. There will be a vet and farrier on site.

  11. Horses must be at least 5 years of age. The age will be calculated from the 1st January in the year in which it was foaled.

  12. The event may be cancelled without notice due to adverse weather. If there are doubts over the event running, you should contact the organiser. A £25 administration fee will be retained from entry fees in the event of cancellation.

  13. The event may be cancelled without notice due to further incidence of infectious disease. A £25 administration fee will be retained from entry fees in the event of cancellation. Unfortunately we are unable to insure against infectious diseases in 2021.

  14. You accept our withdrawal and cancellation policies as stated on the schedule.

  15. Any complaints or queries must be given in writing to the secretary within 30 minutes of the scores being posted with a fee of £10 which will be refunded if the objection is upheld.

  16. The fall of a competitor in any phase of the event results in elimination. Any rider who falls must be checked by the doctor prior to leaving the site.

  17. Outside assistance is forbidden and will result in elimination.

  18. Anyone on the event site must expect to have their photograph taken and we reserve the right to publish suitable photographs along with names if relevant. If you do not wish for you photograph to be taken please inform the secretary.

  19. Competitors must be at least 10 years old on the date of competition. For competitors in the under 18's sections, riders age will  be taken as per the 01/01/2021.

  20. Horses who have acquired novice or above BE points in the preceding two seasons cannot qualify for Cotswold Cup championships as per published rules on website.

  21. Covid guidelines must be adhered to, and may be subject to change according to changing government guidelines.  Please read these and tick box on entry form.   

22.  Please refer to www.cotswoldcup.co.uk for qualification rules for Cotswold Cup.

Vaccincations:

All horses/ponies should have received a vaccination within 12 months of the date of the competition having already received their initial course of injections. There must be six clear days between the last vaccination and the date of the competition. Random checks will be taking place.

This policy is non-negotiable.

 

Personal Injury and Insurance:

The event site owner nor organiser does not insure the rider, your horse, your tack or your equipment. You are strongly advised to have in place your own adequate insurance at all times.

The venue, nor anyone included in the organisation of the event will not be held responsible for ANY accident, injury or loss to any person or their property however this may be caused.

Riding horses is a high-risk sport and riders taking part in this event acknowledge this and do so at their own risk and that the organisers and land owners will not be accountable or responsible for any loss, damage or injury to rider, horse or equipment however caused, including Covid-19.

 

Health and Safety:

The organisers of this event have taken all reasonable precautions to ensure the health and safety of everyone present. For these measures to be effective, everyone must take all reasonable precautions to avoid and to prevent accidents occurring and must obey the rules and instructions of the organisers, stewards and officials.