CROWN FARM
Ascott Under Wychwood

13th/14th Aug 2022
Inc. The Cotswold Cup Qualifier

 

SCHEDULE

CROWN FARM, ASCOTT UNDER WYCHWOOD, OXFORDSHIRE

By kind permission of The Hook Family

 

CLASSES AT 80cm, 90cm and 100cm

BD Judges, BS standard SJ and BE standard XC courses

 

CANCELLED

Entries open: 7th July 2022 at 12noon

Entries close: 3rd August 2022 or when full

 

For queries contact: Felicity 07788 412232 or info@cotswoldcup.co.uk

Enter online at www.cotswoldcup.co.uk

 

All competitors must be 10 years of age or over on the date of the competition – see terms and conditions for full rules.

 

80cm, 90cm Saturday 13th August 2022

90cm, 100cm Sunday 14th August 2022.

 

PLEASE NOTE: Competitors will be required to print their own A4 size numbers prior to the event. You will be charged £2 if you require a number to be printed on site. Hand drawn numbers will not be accepted. 

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Entries:

Online at www.cotswoldcup.co.uk

All entries are subject to a non-refundable booking fee as stated above. 

 

Start fee:

Late entries may be accepted online if classes are not full at a cost of an additional £5.00.

Entries close 3rd August 2022 or when full.

Volunteers:

If you can provide a volunteer for either day of the event this will give you priority entry! Thank you!!

 

Body Protectors: 

Note these are compulsory for the Cross Country phase and strongly recommended for Show Jumping. Body Protectors should be worn under an air jacket if a competitor chooses to wear one.

 

Course Walking:

The course will be ready for walking from 3pm on Friday 12th August 2022. We are happy for competitors to walk till dusk. Dogs are to be kept on leads at ALL TIMES. We have livestock in neighbouring fields. 

 

Bad Weather:

Please contact the Organiser to check if the event is going ahead. We will always post on our social media as a first port of call.

 

Number Bibs:

These are not provided. A4 paper inserts to be printed at home ahead of the competition. You will be charged £2 if you require a number to be printed on site. Hand drawn numbers will not be accepted. 

 

Start Times:

Times will be available from Thursday 11th August 2022 after 6pm at www.cotswoldcup.co.uk

Prizes and Rosettes:

Prizes can be collected at the event. Results will be issued online following completion of the competition and any queries should be raised as soon as possible. Rosettes will be awarded to 8th place. Prize money will be paid by BACS on receipt of a completed prize money claim form. 

 

​Substitutions:

If substituting either a horse or rider there is a £5 administration fee. Substituting a horse and rider combination in its entirety constitutes a new entry and a full entry fee must be paid. 

 

​Withdrawals:

Must be registered with the entry’s secretary in writing or via email. You must notify the on-site secretary if you wish to withdraw during the event.

 

Withdrawal Policy:

  1. Withdrawals for whatever reason prior to the closing date (3rd August 2022) will receive a full refund minus a £10 administration fee.

  2. Withdrawals for whatever reason after the closing date (3rd August 2022) will receive a full refund minus a £10 administration fee ONLY on receipt of a veterinary or doctor’s certificate. 

  3. Withdrawals after 7am on the 8th of August will not be refunded.

 

General Terms and Conditions: 

 

The horse trials will be run under British Eventing rules unless otherwise stated.

  1. It is compulsory that ALL riders wear hats/helmets up to British Standard Riding Hats conforming to All PAS 015,VG1 – provided they are BSI Kitemarked, European VG1 – provided they are Kitemarked American, All SEI ASTM F1 163 04a onwards and SNELL E2001 Australian and New Zealand – AS/NZS 3838 2006 onwards. All Hats must carry a Cotswold Cup Tag or 2018 Turquoise British Eventing/PC or RC tag.

  2. Riding is a risk sport and it is compulsory that all riders wear a body protector to the latest BETA standards. You are not allowed to wear a BETA Level 3 body protector with a 2000 label. Air Jackets may be worn but in conjunction with a body protector.

  3. It is compulsory that every person entering the one day event under 18 years of age is accompanied by a responsible adult.

  4.  Event stopwatches are permitted.  

  5.  If dogs must come they should remain on short leads at ALL times, however, we would prefer them to be left at home.

  6.  Horseboxes must NOT be mucked out on site and anyone caught doing so will be fined.

  7. The Owner and Organiser of the event reserve the right to remove anyone from the event site at any time without giving a reason.

  8. There will be a doctor and paramedics on site. 

  9. There will be a vet and farrier on site.

  10. Horses must be at least 5 years of age. The age will be calculated from the 1st January in the year in which it was foaled.

  11. The event may be cancelled without notice due to adverse weather. If there are doubts over the event running, you should contact the organiser. A £25 administration fee will be retained from entry fees in the event of cancellation.

  12. The event may be cancelled without notice due to further incidence of infectious disease. A £25 administration fee will be retained from entry fees in the event of cancellation. 

  13. You accept our withdrawal and cancellation policies as stated on the schedule.

  14. Any complaints or queries must be given in writing to the secretary within 30 minutes of the scores being posted with a fee of £10 which will be refunded if the objection is upheld.

  15. The fall of a competitor in any phase of the event results in elimination. Any rider who falls must be checked by the doctor prior to leaving the site. 

  16. Outside assistance is forbidden and will result in elimination.

  17. Anyone on the event site must expect to have their photograph taken and we reserve the right to publish suitable photographs along with names if relevant. If you do not wish for you photograph to be taken please inform the secretary.

19.  Competitors must be at least 10 years old on the 01/01/2021. For competitors in the under 18's sections, riders age will be taken as per the 01/01/2021

20.   Horses with novice or above BE points cannot qualify for Cotswold Cup championships as per published rules on website

21. Covid guidelines must be adhered to, and may be subject to change according to changing government guidelines.  Please read these and tick box on entry form.   

22.  Please refer to www.cotswoldcup.co.uk  for qualification rules for Cotswold Cup

23.   Safe Guarding & Code of Conduct: We take this Seriously at all Competitions. Please see our Policy available online.  

Vaccinations

All horses/ponies should have received a vaccination within 12 months of the date of the competition having already received their initial course of injections. There must be six clear days between the last vaccination and the date of the competition. Random checks will be taking place.

This policy is non-negotiable. 

 

Personal Injury and Insurance:

The event site owner nor organiser does not insure the rider, your horse, your tack or your equipment. You are strongly advised to have in place your own adequate insurance at all times

The venue, nor anyone included in the organisation of the event will not be held responsible for ANY accident, injury or loss to any person or their property however this may be caused.

Riding horses is a high-risk sport and riders taking part in this event acknowledge this and do so at their own risk and that the organisers and land owners will not be accountable or responsible for any loss, damage or injury to rider, horse or equipment however caused, including Covid-19 

 

Health and Safety:

The organisers of this event have taken all reasonable precautions to ensure the health and safety of everyone present. For these measures to be effective, everyone must take all reasonable precautions to avoid and to prevent accidents occurring and must obey the rules and instructions of the organisers, stewards and officials.